Last update: October 29, 2020
Thank you for choosing to be part of our community at EdLight, PBC (“EdLight”, “we”, “us”, or “our”). EdLight provides products and services designed for students to submit work for teachers to review and provide feedback, even in remote or hybrid learning environments, including though a web application available at app.edlight.com, mobile applications, and APIs (collectively, with any related services, the “Services”).
TABLE OF CONTENTS
1. WHAT INFORMATION DO WE COLLECT?
2. HOW DO WE USE YOUR INFORMATION?
3. WILL YOUR INFORMATION BE SHARED WITH ANYONE?
5. IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?
6. HOW LONG DO WE KEEP YOUR INFORMATION?
7. DO WE COLLECT INFORMATION FROM MINORS?
8. WHAT ARE YOUR PRIVACY RIGHTS AND CHOICES?
10. LINKS TO OTHER WEBSITES AND SERVICES
11. DO WE MAKE UPDATES TO THIS POLICY?
12. HOW CAN YOU CONTACT US ABOUT THIS POLICY?
In Short: We collect Personal Information that you and other users, including Students, Teachers, and Schools, provide to us or is otherwise automatically collected through the Site or the Services.
Information You Provide
The Personal Information you provide depends on whether you are, for example, a Student, a Teacher, or a Site visitor, the context of your interactions with us and the Services, the choices you make and the products and features of the Site or the Services used. Please note that you can choose whether to share Personal Information with us, but certain features of the Site or the Services may not function if you do not provide the necessary information.
Services Data: The Personal Information we collect when you use the Services (i.e., Services Data) may include the following categories:
Site Data: The Personal Information we collect when you visit the Site or that you provide directly to us as a part of your relationship with EdLight (i.e., Site Data) may include the following categories:
Information Provided By Other Users Through The Services
Other users may provide us with Personal Information about you through the Services. If you are a Student, we may receive Personal Information, including Student Data, about you from Teachers or Schools. For example, a Teacher or School must provide Students’ Personal Information, such as Students’ names and email addresses, so that the Students can create an account on the Services. Additionally, Teachers provide Personal Information on Students (i.e., Student Data) in the form of grades and feedback on Student work uploaded through the Services to allow Students to revise their work and learn. Note that Teacher feedback is not viewable by other Students, only by the Student who submitted the work. Schools also may provide Student Data and other Personal Information regarding Students, including potentially sensitive Student Data like disability status.
Schools may also choose to upload relevant demographic data for Students, as well as other information about Students in order to better understand trends in Student work and Teacher feedback. EdLight strives to be a tool for equitable instruction, and we are committed to building tools that help Schools identify and address areas of unserved need. To do this, we need to know enough about Students to identify gaps in equity, for example by providing Schools to identify disparities by race, English Learner status, gender, age, or income level.
Information Provided By Third Parties Through The Services
If you use an integration use as Google Classroom, we may receive information from the integration partner, such as your name, email address and assignments.
Information Automatically Collected
We automatically collect certain information when you visit, use or navigate the Site and the Services. This information may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use the Site or the Services and other technical information. This information is needed to maintain the security and operation of the Site and the Services, and for our internal analytics and reporting purposes.
In particular, the following information is created and automatically logged in our systems:
We use Student Data only to provide the Services and as permitted or required by applicable state and federal laws and our agreements with Schools and the Terms of Service.
We may use other Personal Information for the following purposes:
Marketing: We will never use Student Data to market to Students. We may use Personal Information collected through the Site to contact Site visitors to tell them about products or services we believe may be of interest. You may opt out of receiving any marketing emails by following the instructions contained in each promotional email we send you. In addition, if at any time you do not wish to receive future marketing communications, you may contact us at the information provided below. If you unsubscribe from our marketing lists, you will no longer receive marketing communications but we will continue to contact you regarding management of your account, other administrative matters, and to respond to your requests.
In Short: We only share Personal Information to provide the Services, to comply with laws, to protect your or our rights, to fulfill business obligations, as explained at the time you provide the information, or as otherwise described below.
In certain circumstances we may share the categories of Personal Information described above without further notice to you, unless required by the law, with the following categories of third parties:
On most web browsers, you will find a “help” section on the toolbar. Please refer to this section for information on how to receive a notification when you are receiving a new cookie and how to turn cookies off. Please see the links below for guidance on how to modify your web browser’s settings on the most popular browsers:
Please note that if you limit the ability of websites to set cookies, you may be unable to access certain parts of the Site or the Services and you may not be able to benefit from the full functionality of the Site or the Services.
If you access the Site or the Services on your mobile device, you may not be able to control tracking technologies through the settings.
Our servers are located in the United States and the Services are targeted at U.S.-based users. If you are accessing the Services from outside the U.S., please be aware that your information may be transferred to, stored, and processed by us in our facilities and by those third parties with whom we may share your Personal Information (see "WILL YOUR INFORMATION BE SHARED WITH ANYONE?" above) in other countries.
When we have no ongoing legitimate business need to process your Personal Information, we will either delete or anonymize it, or, if this is not possible (for example, because your Personal Information has been stored in backup archives), then we will securely store your Personal Information and isolate it from any further processing until deletion is possible.
Our Site is not directed to children who are under the age of 13, and the Site Data does not knowingly contain any Personal Information collected from children under 13.
The Services exist to help Students learn, which requires collecting information from Students, some of whom may be under the age of 13 (“Children” or, each, a “Child”). We are required under the Children’s Online Privacy Protection Act (“COPPA”), with limited exceptions, to obtain verifiable parental consent in order to collect, use, or disclose Personal Information through the Services from Children. COPPA allows the Child’s School to obtain consent for the online collection of Personal Information from Children who are Students of the School.
As required under COPPA, we allow parents or legal guardians certain choices regarding the Personal Information submitted by their Children. Parents should make any permitted requests with the School and have the School, as the parent’s agent, pass on those requests to EdLight. We may rely on the instructions that we receive from the School that we reasonably believe are given by a Child’s parent to the School. For example, if a representative from the Child’s School contacts us and provides the account information we request, we may assume that the person calling is acting on behalf of the Child’s parent or legal guardian.
We provide parents or legal guardians the following choices with respect to the collection, use, retention and disclosure of Personal Information. A Child’s registration information is always accessible to the parent. A parent has the right to review her Child’s Personal Information, which the parent can obtain by contacting her Child’s School. After reviewing the Child’s Personal Information, the parent may ask us to update or delete the Child’s Personal Information by requesting such changes through the Child’s School. A parent may prohibit us from sharing a Child’s Personal Information with a third party by requesting such prohibition through the Child’s School.
If a parent or legal guardian chooses to prohibit any future collection, use or disclosure of the Child’s Personal Information, the parent may do so by terminating the Child’s account through the School, and requesting the deletion of the Child’s Personal Information through the School. Upon receiving such request from the Child’s School, we will delete the Child’s account information from our live databases and all the information and data stored for such account. We will not have any liability whatsoever for any termination of the account or related deletion of the Child’s Personal Information. When we delete Personal Information, it will be deleted from our active databases but may remain in our archives.
In Short: You may review, change, or terminate your account at any time.
Where provided by applicable law, you may have the right to request access to the Personal Information we collect from you, change that information, or delete it in some circumstances. To request to review, update, or delete your Personal Information, please submit a request to the contact information below. If you would at any time like to review or change the information in your account or terminate your account, you can contact us at firstname.lastname@example.org.
Terminating Your Account
Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, some information may be retained in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our Terms of Service and/or comply with legal requirements.
Opting Out of Email Marketing
You can unsubscribe from our marketing email list at any time by clicking on the unsubscribe link in the emails that we send or by contacting us using the details provided below. You will then be removed from the marketing email list – however, we will still need to send you service-related emails that are necessary for the administration and use of your account.
Access & Correcting Erroneous Student Data
Under FERPA, a School must provide a parent or legal guardian with an opportunity to inspect and review his or her Child’s education records within 45 days following its receipt of a request. A School is required to provide a parent, or eligible Student, with copies of education records, or make other arrangements, if a failure to do so would effectively prevent the parent from obtaining access to the records.
Requests to review Student Data from parents or eligible Students may be directed to email@example.com. In the event there is any erroneous data contained in the Student Data, EdLight will advise parents and eligible Students to contact the School to update their information in their Google user profile.
You use the Site and the Services at your own risk. We have implemented and maintain commercially reasonable information technology security measures designed to protect Personal Information from unauthorized disclosure to or access by a third-party. Your account and associated information is protected by a password, which you should keep secret at all times. We encrypt password information stored in our databases. Additionally, all interactions with the Services are encrypted in transit with TLS 1.2 grade encryption or better. Although we make concerted efforts to protect Personal Information and maintain security, it is not 100% guaranteed. Please keep this in mind when disclosing any Personal Information via the Internet. In addition, we are not responsible for circumvention of any privacy settings or security measures contained on the Site and Services, or third party websites.
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